Puducherry Recruitment Portal: How to Register a Document Vault

This guide is also available in Tamil: தமிழில் படிக்க.

Job applications to Government of Puducherry departments are submitted on the Online Portal for Government Recruitments (recruitment.py.gov.in). To save you from uploading the same certificates for every application, the portal offers a Document Vault. This guide explains how to create a vault, add documents and link it to an application.

What is the Document Vault?

The vault is a personal space for your certificates. You upload each document once and reuse it across different recruitment applications. You only need to create a vault once. It is protected by a Vault User ID and a Secret Key.

Registering your vault, step by step

1. Open the Vault Registration page. In the site menu it is under New Document Vault, then Vault Registration.
2. Enter your mobile number.
3. Type the characters shown in the captcha image into the Enter Captcha box. If the image is hard to read, click the refresh (↻) icon for a new one.
4. Click Register Vault. (Cancel takes you back to the home page.)
5. On the screens that follow, enter the OTP sent to your mobile and follow the instructions on the portal. Note down your Vault User ID and Secret Key.

About OTPs: OTP requests are limited for each mobile number and purpose. Always use the latest OTP you received. Repeated requests or wrong entries can mean a short wait before you can try again.

Adding documents to your vault

1. Select a document type, for example Birth Certificate, Community Certificate or Degree Certificate.
2. Upload the file as a PDF within the size limit set for that document type. Other formats are not accepted, and the limit differs by type.
3. You can upload only one document for each document type.
4. If you uploaded the wrong file, you can replace it before you freeze it.
5. Once you are sure the document is correct, freeze it. A frozen document can no longer be changed or deleted.

Important: only frozen documents are used in applications. So freeze each document after uploading it, and check that it is clear and correct before you do. Only documents that are not frozen can be deleted.

Linking the vault to a job application

1. When applying for a recruitment, go to the Enclosures page of the application.
2. Enter your Vault User ID and Secret Key.
3. After the link succeeds, select the documents you need for that application from your vault.
4. Once linked, the Secret Key is updated automatically. Use the new key if you link the vault to another application.

Things to keep in mind

• Do not share your Secret Key with anyone.
• Check each document before freezing it.
• The portal advises using the latest web browser for better experience and security.
• The full list of document types and the exact size limits are shown on the upload page, so check them there.
• The portal says the recruiting departments own the data, and that RTI and grievance queries should go to the concerned cadre controlling department.

Where to get help

• User Manual: applicant registration, login, changing a password, and what to do if you forget your user name or password. (There is no separate manual for the vault.)
• Login page: links for a forgotten user name, a forgotten password or a locked account
• Vault information page (the official explanation)